Technology planning
Meeting rooms for Teams and Zoom: plan the audio first
Remote participants forgive mediocre video, but not unintelligible audio. Why meeting room planning should start with acoustics and microphones, not the screen.
Audio-Visual & Communication Systems
Meeting rooms that work from the first minute.
Audio-visual and collaboration systems for conference rooms, halls, auditoriums and public spaces — integrated so people can simply use them.
Audio-Visual & Communication Systems
Technology people use every day should be simple
A meeting room with a display that will not connect, audio that remote participants cannot hear, or several remotes just to start a call costs time in every meeting. The issue is rarely the equipment itself — it is planning and integration.
KMS designs and integrates AV and collaboration systems: conference room technology, video conferencing platforms, professional audio, displays and video walls, Digital Signage, signal distribution and centralized control — planned into the network and cabling from the start.
What we solve
- 01
Complicated rooms
Several remotes, adapters and steps are needed just to start a meeting.
- 02
Poor audio
Room acoustics and microphone placement were not considered, so remote participants struggle.
- 03
Inconsistent rooms
Every room works differently, which confuses users and complicates support.
- 04
Unmanaged displays
Information screens are updated by hand, one by one, without central control.
The KMS approach
We design around how the space is used, then integrate the technology so it behaves as one system.
Use-case first
Room sizes, meeting types and audiences define the solution.
Standard per room type
Rooms of the same type work the same way, which simplifies use and support.
Network-ready
AV and conferencing are planned into the network and cabling from the start.
Handover & training
Users receive clear instructions; administrators receive documentation.
Audio-Visual & Communication Systems
Scope of work
- Conference room technology fit-out
- Video conferencing systems
- Microsoft Teams Rooms infrastructure
- Zoom Rooms infrastructure
- Professional audio systems
- Microphone and loudspeaker installation
- Conference cameras
- Interactive displays
- Professional LED / LCD screens
- Digital Signage systems
- Information display networks
- Video walls
- Presentation systems
- Wireless presentation systems
- Audio-video matrices and signal distribution
- AV infrastructure for halls and auditoriums
- Centralized AV control systems
Technical capabilities
Meeting room technology
Displays, cameras, audio and conferencing integrated for simple, consistent use.
Collaboration platforms
Video conferencing, Microsoft Teams Rooms and Zoom Rooms infrastructure.
Professional audio
Microphones and loudspeakers planned for the room and its acoustics.
Displays & video walls
Interactive displays, professional LED / LCD screens and video walls.
Digital Signage
Information display networks with centrally managed content.
Signal distribution & control
Audio-video matrices, wireless presentation and centralized AV control.
Project methodology
- 1
Discovery
How rooms and spaces are used, by whom and how often.
- 2
Design
System architecture, equipment specification, cabling and control logic.
- 3
Coordination
Alignment with interior, electrical and network works.
- 4
Installation & configuration
Equipment installation, wiring, platform setup and control programming.
- 5
Testing
Functional tests of every room and use case against agreed criteria.
- 6
Handover
User instructions, documentation and support terms.
What we are clear about
We assess the room’s acoustic limitations during design and give recommendations, but acoustic finishes and interior works are agreed separately. Microsoft Teams Rooms and Zoom Rooms licenses and cloud services are subject to the terms of the respective provider.
Audio-Visual & Communication Systems
What you receive
Meeting and presentation spaces where a call or a presentation starts the same simple way in every room of the same type — with audio remote participants can hear, and a system your administrators can support.
Depending on project scope, the design and handover documents include:
Room layout
Display, camera, microphone and loudspeaker positions planned for the room’s size, seating and acoustics.
Equipment schedule
Every device per room and its role — the basis for procurement and support.
Signal flow diagram
How audio, video and control signals travel between sources, matrix, displays and the conferencing system.
System configuration
Settings of the conferencing platform, displays and control system, documented for administrators.
Commissioning documentation
Functional tests of every room and use case against the agreed criteria.
User instructions
Short guides that let staff start a meeting or a presentation without help.
Industries served
Related projects
- Video conferencing systems for 10 conference rooms in a business centerInstallation, integration and commissioning of Logitech video conferencing systems in ten business-center conference rooms — in one week.
- Complete IT infrastructure for a new officeNetwork, server room, video surveillance, Wi-Fi, a meeting room and workstations — a complete technology environment for a new office, built alongside the fit-out.
Frequently asked questions
Can you equip several meeting rooms consistently?
Yes. We can define a standard per room type so every room works the same way, which simplifies use and support.
Do you work with Microsoft Teams Rooms and Zoom Rooms?
Yes. We plan and install the room infrastructure for these platforms; the choice of platform is agreed with you based on how your organization works.
Is the AV system tied to one brand?
No. Equipment is selected for the task, and we explain the technical and financial differences between alternatives.
Do you equip halls and auditoriums?
Yes. AV infrastructure for halls and auditoriums — audio, displays, presentation and signal distribution — is part of this direction.
Do you install digital signage and video walls?
Yes. Digital signage, information display networks, video walls and professional LED/LCD screens are part of this direction.
Can presentations be shared without cables?
Yes. Wireless presentation systems are part of this direction and can be combined with wired connections where a room needs both.
Can several rooms be controlled centrally?
Yes. Centralized AV control systems let rooms and equipment be operated and checked from one place, which also simplifies support.
Related services
- IT & Network InfrastructurePlanning, installation and integration of IT infrastructure — server rooms, servers, storage, backup, power, structured cabling, fiber optics, networks and Wi-Fi.
- Smart Building & AutomationAutomation and centralized control of building systems — BMS, KNX, lighting, climate and HVAC, energy monitoring, sensors and smart home scenarios.
- Managed IT & Technical SupportContinuous administration, monitoring and support of your IT environment — helpdesk, remote and on-site support, preventive maintenance and backup control under agreed terms.
Useful reading on this topic
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Equipping one meeting room or many?
Tell us how many rooms there are, their sizes and how they are used — and which platform your teams work on. KMS will review the scope and, where it makes sense, propose a standard per room type.